Payroll Compliance for Professional Firms

Your firm shouldn't run on midnight spreadsheets.

Managing partners at three-to-ten attorney firms lose an average of 14 hours per pay cycle to payroll administration — hours that belong to clients, partners, and families. We take every filing, deposit, and deadline off your desk. Permanently.

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✓ Guaranteed IRS compliance✓ All 50 states covered✓ Cancel anytime

The Real Cost

That Form 941 you filed three days late last quarter?

That's a 10% failure-to-deposit penalty — before interest accrues daily.

$4,200

Average IRS penalty for a 3-attorney firm's late 941 deposit

14 hrs

Hours your firm loses per pay cycle managing payroll in-house

3 states

Average multi-state exposure for a 4-attorney partnership

One IRS CP162 notice derailed our entire October. The penalty was $3,800. The accountant fees to respond were another $1,200.
— David Okafor, Managing Partner, Okafor & Reyes LLP

How We Handle It

Three fears. Three mechanisms.
All handled for you.

No software to learn. No portals to log into. No deposit deadlines to track. We run payroll the way a seasoned CFO would — because that's what your firm deserves.

Multi-State Withholding

We maintain real-time deposit schedules for all 50 states, updated the day legislatures change them — not the day you get a notice.

Your attorneys can be licensed in California, New York, and Texas simultaneously. We track each jurisdiction's semi-weekly, monthly, or quarterly deposit requirement individually — and file on time, every time. You never touch a state tax authority portal again.

Garnishment Processing

Wage garnishments, child support orders, and tax levies are processed with legally-required precision — every disbursement documented, every deadline met.

A single mis-processed garnishment can expose your firm to civil liability from the creditor, the employee, and the court simultaneously. We handle all three types — creditor garnishments, child support income withholding orders, and IRS tax levies — with separate workflows that ensure each dollar goes to the right place with the right documentation.

Year-End Filings

W-2s, 1099s, and ACA filings are prepared, reviewed, and distributed before January 31 — with electronic filing to the SSA and state agencies included.

Year-end is when DIY payroll systems collapse. We begin W-2 reconciliation in November, flag discrepancies before they become corrections, and deliver employee copies — physical or digital — by January 28. ACA 1094-C/1095-C filings for applicable large employers are included at no additional cost.

The Real Calculation

What a penalty actually costs
your family.

The IRS number is the one you see on the notice. The family cost is the one nobody puts in a spreadsheet.

Doing It Yourself

$2,800Late 941 deposit (10% penalty)

$5,100IRS CP162 response + CPA fees

$3,400Multi-state withholding error

$1,600W-2 correction filing (W-2c)

$12,900+

Estimated first-year penalty exposure, 4-person professional firm

With FamilyFirst Payroll

Zero late deposits — we file before the deadline, every cycle

No IRS notices — we catch discrepancies before they become notices

All 50-state schedules maintained — your multi-state exposure is ours to manage

Year-end filings completed by January 28 — W-2s out before the rush

$0 in penalties.

Guaranteed compliance — or we cover the penalty

The math is simple

Our quarterly fee is less than one IRS penalty.

The evenings you get back don't have a line item. But they have a name.

Real Professionals

They didn't get better ROI.
They got their evenings back.

These aren't case studies about efficiency metrics. They're about what happens when the fifteenth feels like any other night.

The first fifteenth after we switched, I was home for dinner at 6:30. My husband thought something was wrong. Nothing was wrong. That's when I knew this was permanent.

11 evenings returned per month

Rachel Goldstein

Managing Partner, Goldstein & Park Family Law

I used to dread the thirtieth. Three attorneys, three state withholding schedules, one of me. Now I forward the quarterly deposit confirmation to the partners and I'm done.

6 hours returned per pay cycle

Anita Krishnamurthy

Office Manager, Meridian Professional Group

My practice is just me and two paralegals. I was spending the equivalent of a full billable day every month on payroll. That day now belongs to clients — and to my kids.

14 billable hours recovered monthly

Thomas Osei

Solo Practitioner, Osei Immigration Law

Get Started

Get my payroll
off my plate.

Three questions. Two minutes. Zero spreadsheets after that.

Your Firm

Your Situation

Let's Talk

Free Resource

Penalty Risk Scorecard

A 12-question self-assessment that calculates your firm's estimated IRS penalty exposure — before they do. Takes 3 minutes. No fluff.

Questions

Minutes

Risk areas

No sales call triggered. Just the scorecard.